Strategic Event Partnership
Consider us part of your team.
This package is designed for organizations seeking a trusted strategic partner to lead the planning, management, and execution of their events from concept through completion. Whether you’re planning a conference, leadership retreat, fundraising gala, client experience, multi-day summit, or annual company celebration, we’ll serve as an extension of your team, ensuring your event aligns with your goals, brand, and vision. Perfect for busy executives, lean internal teams, and organizations looking for a fully managed event planning experience.
Before the Event: Strategy & Experience Design
Event Strategy
- Comprehensive event discovery and goal-setting sessions
- Stakeholder interviews and planning alignment
- Event concept development and experience strategy
- Audience journey mapping and attendee experience design
- Event branding and theme development
- Agenda and program development
- Event success metrics and measurement planning
Planning & Project Management
- Unlimited planning support throughout the engagement
- Dedicated lead event planner
- Custom planning timeline and project plan
- Budget development, management, and optimization
- Ongoing status meetings and reporting
- Contract review and vendor negotiations
- Risk assessment and contingency planning
Venue & Vendor Management
- Venue sourcing and site visits
- Vendor sourcing, contract management, and negotiations
- Catering, entertainment, and speaker coordination
- Audio visual and production management
- Transportation and accommodation coordination
Event Design & Production
- Event design concept and visual direction
- Floor plan and space planning
- Registration and attendee experience planning
- Speaker, sponsor, and VIP logistics
- Detailed production schedule and run of show
On Event Day: Full-Service Event Management
- Lead Event Planner onsite from start to finish
- Event team management and supervision
- Vendor load-in and setup oversight
- Registration and guest experience oversight
- Speaker and presentation management
- Primary liaison for venue, vendors, stakeholders, and executive leadership
- Real-time troubleshooting and problem resolution
- Management of VIP and executive experiences
- Event breakdown and load-out coordination
Included Staffing
- Lead Event Planner
- Event Assistant
- Up to 12 onsite event hours
After the Event: Analysis & Debrief
- Post-event stakeholder debrief meeting
- Budget reconciliation review
- Attendee feedback analysis and lessons learned documentation
- Final event summary report with recommendations for future events
$15,000+
Most clients invest between $15,000 and $30,000+ depending on event size, complexity, and production requirements.
Retainer-based strategic partnership options are available for organizations seeking support across multiple events per year.
Add-Ons & Enhancements
- Additional Event Coordinator$450/coordinator
- Additional Event Assistant$350/assistant
- Additional Planning Hours$175/hour
- Additional Onsite Hours$175/hour
- Multi-Day Event SupportCustom Quote
- Registration ManagementCustom Quote
- Speaker ManagementCustom Quote
- Sponsor & Exhibitor ManagementCustom Quote
- Event Branding & Creative DirectionCustom Quote
- Travel & Accommodation ManagementCustom Quote
- Event Website DevelopmentCustom Quote
- Post-Event Impact ReportingCustom Quote